How we will use your personal information
These days we’re all aware of the importance of keeping our personal information safe and secure. As staff at PCHP, we appreciate that when you share your personal information with us, you trust us to look after it. So we’ve produced this Privacy Policy which provides information about the different ways we use and store personal information and data about you.
What is personal information and data?
It is information that identifies you. It includes things like your name, address, date of birth, postcode, and other contact information like email and phone numbers.
Who are PCHP staff?
We are employed by Pilton Community Health Project (PCHP) which is responsible for ensuring we keep your information safe and use it appropriately.
How we protect your personal information:
- We take care to make sure your personal information is not given to any unauthorised people. It will only be available to those directly involved in the project you are volunteering with or involved in. This is known as the ‘need to know’ principle.
- PCHP have a legal and contractual duty to keep your personal information secure, and to handle confidential information safely.
- Our use of your personal information is covered by a duty of confidentiality, and is regulated by Data Protection legislation. This gives you a number of rights in relation to how your personal information is used, including a right to access the information we hold about you.
- Your personal information is protected by Data Protection legislation. Under the legislation, we have to tell the Office of the Information Commissioner how we use personal information. You can see a copy of this on the Information Commissioner’s website at www.ico.org.uk.
How we use and share personal information:
- To provide you with services PCHP may need to store information, e.g. your phone number, to be able to contact you.
- We may disclose your name, address and phone number to other organisation. For example, we may refer you to a specialist service and send your contact details in the referral letter, we would discuss any possible referrals with you before doing this.
- Sometimes we are required by law to pass on information for example notify a birth or to report certain infectious diseases for public health reason.
- Sometimes we may participate in studies that are designed to improve the way services are provided to you or to check that our performance meets required standards and benchmarks. Whenever we take part in activities
- such as these we will ensure that any details that may identify you are not disclosed. If these studies involve you personally we will ask you for your consent.
- You have a choice, you can decide if PCHP staff can access, collect and share with others, personal information about you.
For more information about how your information is used please contact:
Dawn Anderson
Director
Pilton Community Health Project
73 Boswall Parkway
Edinburgh
EH5 2PW
Tel: 0131 5511671
Charity number SC018460
